Introduction
Emergence Benefactors is committed to protecting and respecting your privacy. This privacy notice explains generally how we process the personal data of our website visitors. This notice applies to the personal data we collect from you and complies with the EU’s General Data Protection Regulation (“GDPR”). Please read the following carefully to understand how we process your personal data.
What is personal data?
Personal data means any information which relates to or identifies an individual. This includes information which may not explicitly identify you (e.g. where your name has been removed) but which does make it possible to identify you if it is combined with other information that is readily available. For example, this might be because the information available contains a postcode, your gender and date of birth, and in these circumstances it might be possible to identify you by using other information available elsewhere. We would therefore treat the details we hold as personal information and protect it accordingly.
Consent
By submitting information to us, you give your consent that all information that you submit, including your Personally Identifiable Information, may be processed as described herein.
Who is responsible for the data and information collection on this website?
The data collected on this website are processed by the administrator. The administrator’s contact details are found in the contact section of this Privacy Policy.
Information you give to us
You may give us information about you by signing up for our newsletter or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register through forms on our site or when you contact us through the site or via email. The information you give us may include your name, address, e-mail address, phone number, and related interests.
Ways of collecting information
Some data are collected when you provide it to us, such as data you enter into emails sent to us or forms such as newsletter registration.
Other data are collected automatically by our website when you visit it. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
Cookies
In running and maintaining the website we may collect and process anonymous data, including information about use of the site, details of visits, pages viewed and the resources accessed. This information includes traffic data and other communication data.
We use Google Analytics cookies to gather this information to assist in improving the website experience and for statistical purposes to track how many users we have and how often they visit our websites. We collect information about which pages are most frequently visited, by which types of users and from which countries.
You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.
Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use are stored pursuant to Art. 6 paragraph 1, letter f of GDPR. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors.
Uses made of the information
Apart from the analytics purposes stated above, we may process Personal Data held about you for some or all of the following reasons:
- to contact and inform you about our services, projects, and news updates;
- to provide our charitable services for organizations and for individuals, including inquiries;
- to ensure that content from our site is presented in the most effective manner for you and your computer.
Disclosure of your information
We may share your information with selected third parties if we are under a duty to disclose or share your Personal Data in order to comply with any legal obligation, or at the request of governmental authorities conducting an investigation, to verify or enforce compliance with the policies governing our data storage and applicable laws, or to protect against misuse or unauthorized use of our data storage. We may also share your information to assist in providing support for our internal operations.
Where we store your personal data
In the case of a potential future email service, the data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). By submitting your Personal Data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
Use of Third-Party Services and Mailing List
All information you provide to us is stored on password-protected computers or on our secure database, Zenkit, in a manner that is GDPR-compliant. For more information, please visit Zenkit’s Privacy Policy.
We hold your email address and name in order to contact you about our services and news updates. These emails may include details of our activities. If you have signed up to receive our newsletter, your email address is kept on MailChimp. For more information, please visit MailChimp’s Privacy Policy.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access (see “SSL or TLS encryption” below).
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us. You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar. If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Personal data breach
Personal data breach is a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, Personal Data transmitted, stored or otherwise processed. If a breach is likely to result in a high risk to the rights and freedoms of study participants, we must inform you directly and without undue delay so that you may take the necessary steps to protect yourself. We will assess both the severity of the potential or actual impact on study participants as a result of any breach and the likelihood of this occurring. In the event of such a breach, Emergence Benefactors will provide a description of the measures taken or proposed to deal with the personal data breach and, where appropriate, a description of the measures taken to mitigate any possible adverse effects.
Your Rights
If you wish to view your rights under the new EU data protection laws you can click here. Please note that your rights to access, change, or move your personal data are limited. If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
Contacting Us
If you have any questions about this Privacy Notice, the practices of the Sites, or your dealings with us, please contact us:
Chinmayee Hiremath
Emergence Benefactors
Chinmayee.H@ebenefactors.org
ebenefactors.org | +1(256) 285-1051
EU Representative – GDPR
Non-EU organizations, such as Emergence Benefactors, are required to appoint a representative based in one of the EU member states. The representative acts on behalf of the controller or the processor and may be addressed by any supervisory authority. The representative acts on behalf of Emergence Benefactors with regard to our obligations under the GDPR and their designation does not affect the responsibility or liability of the controller or of the processor under the GDPR. Emergence Benefactors’ representative can be reached at:
marcin.kowrygo@ebenefactors.org